New system to integrate data on public servants to be rolled out soon

The State Department for Public Service is in the final stages of developing a Unified Human Resource Information System which will help integrate public servants information into one system.

Consolidating Human Resource data and automating the Human Resource Management function on a unified platform is expected to, among other benefits, standardize Human Resource practices across the public service, minimize manual Human Resource processes, and create a trusted single source of Human Resource information for decision-making purposes.

In her remarks during the official opening of a 3-day workshop for the 2nd and final validation of the system held at Kenya School of Government from 2nd September, 2021, Principal Secretary, Mrs Mary Kimonye said that the development of the new system is an incredible milestone for the public service as it will help in monitoring areas that have had challenges in the past.

In January 2021, the State Department for Public Service appointed a task force of software developers to undertake the review and overhaul of the existing Human Resource software known as Government Human Resource Information System (GHRIS).

The task force produced a prototype of the Unified Human Resource (UHR) information system in April 2021 which underwent the initial validation on 4th May 2021 by internal stakeholders comprising the GHRIS Implementation Steering Committee, Human Resource Process owners, as well as Heads of Departments and Units.

Subsequently, the task force has constructed to full functionality three (3) modules prioritized for the 2020/2021 financial year namely Payroll Administration, Leave Management and Pension Claiming.

The workshop was attended by Human Resource Officers drawn from various public service institutions.

By Brian Kochwa